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Contract Management Software

Name: WebCM
Price: 1.25 AUD
Availability: InStock
Author: Contracts Online Pty Ltd

Australian-built contract management software designed by contract managers. Bring every contract, every obligation and every supplier into one place — accessible from anywhere.

WHY WEBCM

Built for the way contracts actually work

The platform handles the moving parts so you can focus on the outcomes — milestones, obligations, suppliers, compliance.

Everything in one place

Every contract, every obligation, every document — accessible from anywhere with internet, no installation required.

Configurable to your business

Any contract type, any business. Configure fields, workflows and language to match how your organisation actually operates.

Built by contract managers

Designed by people with decades of experience in contract administration, governance and procurement — not just software developers.

See WebCM in your environment

Obligation-free 90 day trial. Up and running in 15 minutes.

Request a demo →

WebCM is Australian contract management software that keeps every agreement, date and obligation in one register, and charges for the contracts you hold rather than the number of people who need to see them. It is built and supported in Australia by Contracts Online Pty Ltd, and it has been doing this job for over a decade.

The pricing model is the difference

Most contract platforms charge per user. That sounds reasonable until you work out who actually needs access: the contract owner, the budget holder, legal, the site manager who has to act on an obligation, and the supplier on the other side of the agreement. Priced per seat, the sensible thing to do is ration licences, and the register quietly becomes one person’s spreadsheet again.

WebCM charges per active contract, from $1.25 to $15 per contract per month, excluding GST. The rate falls as your contract volume grows. Users are unlimited, documents are unlimited, and there are no licence fees. Around half of our clients take a fixed monthly fee against a cap instead, for cost certainty.

You can work out your own number on the pricing page, which publishes the actual rates rather than asking you to book a call to find out.

What the software actually does

A single contract register. Every agreement with its counterparty, value, owner, term and current status. Searchable, filterable and exportable.

Key dates that find you. WebCM tracks expiry, review, renewal and milestone dates, and notifies the person responsible ahead of each one. Auto-renewing agreements stop being a surprise discovered after the window closed.

Obligation tracking. Record what each party committed to, assign it to someone, and track whether it actually happened. This is the part most document systems do not attempt.

Traffic-light status reporting. Red needs action, orange needs attention, green is fine. A monthly contract review becomes a scan rather than an afternoon.

Configurable templates and workflows. Approval paths and templates shaped to how your organisation works, through a configuration engine rather than custom development.

Access for everyone involved. Internal stakeholders and external suppliers, at no additional licence cost, which is the whole point of the pricing model.

Cloud-Based Contract Management

WebCM was built as a cloud product rather than desktop software later moved to a server. There is nothing to install, nothing to patch, and no version sitting on someone’s laptop that disagrees with the version everyone else is using.

Hosting is on Microsoft Azure in Australia. For public sector, health and aged care buyers that is usually the first question asked and the one that quietly disqualifies a lot of otherwise capable overseas platforms. Access is role-based, so people see the contracts relevant to them and nothing else.

WebCM is aligned to ISO 27001 and runs on Azure infrastructure that is itself ISO 27001 certified. That distinction matters in a procurement questionnaire: the platform follows the standard, and the infrastructure underneath it is independently certified against it.

Cloud-based contract management also changes what happens when your contract volume moves. Adding contracts does not mean provisioning anything, and because the rate falls as volume grows, scaling up costs proportionately less rather than more.

Web-Based Contract Management

Everything runs in a browser. No client software, no VPN requirement, no mobile app to keep updated. A site manager checking an obligation on a phone and a finance manager running a renewal report on a desktop are looking at the same record at the same time.

That matters most for the people outside your building. Web-based contract management is what makes supplier access practical: your counterparty can see the agreement, the dates and the obligations that belong to them, without being given a seat on your network or a licence on your bill.

Most implementations are running inside fifteen minutes, because there is nothing to deploy.

Electronic Contract Management

Moving from paper and shared drives to electronic contract management is usually framed as a storage problem. It is not. Storage is the easy half.

A folder of PDFs will tell you what you signed. It will not tell you what expires next month, who owns it, whether the supplier met their service levels, or which three agreements renew automatically unless somebody gives notice by Friday. Electronic contract management means the contract record carries its own dates, obligations and status, so the answers come from the system rather than from whoever has been here longest.

Every change is recorded against the contract, which is what makes the record defensible later when an auditor, or the other party, asks what was agreed and when.

Contract Management Solutions: Proprietary, Not Open Source

WebCM is a configured product with a support line, not a toolkit you assemble. That is a deliberate choice and it is worth being direct about the trade-off.

Understanding open source contract management

Open source contract management tools look cheaper, because the licence is free. The cost reappears as implementation, hosting, security review, integration work, and a person who maintains it and is suddenly a single point of failure when they leave. For an organisation with an IT team that wants that control, it can be the right answer.

For most Australian organisations managing a few hundred contracts, it is not. The configuration engine in WebCM is designed to handle the variation that would otherwise require customisation: different contract types, different approval paths, different fields, different languages. You get the flexibility without owning the codebase.

The three objections we hear most

“We already have SharePoint.” SharePoint stores contract documents perfectly well. It will not tell you what expires next month, who owns it, or whether an obligation was met. Document storage and contract management are different problems, and most organisations discover the difference at a renewal they missed. We have written about where SharePoint stops being enough.

“We looked at one of the big international platforms.” They are capable and they are expensive, and the per-seat model means you end up limiting who can see the register. Data residency and local support hours are also real considerations, particularly for government, health and aged care buyers.

“Our procurement team needs suppliers in the system.” That is exactly why the pricing is per contract. Supplier access does not add to your bill, so there is no reason to keep them out.

Australian built, Australian supported

WebCM is operated by Contracts Online Pty Ltd, ACN 159 943 969, and hosted in Australia. When you call 1300 699 322 you reach people in this time zone. When your auditor asks where the data sits, the answer is short.

It was also built by people who ran contract registers for a living and could not find a system that worked the way the job does. That shows up in small places: status that reflects where a contract actually sits, notifications that go to a person rather than a shared inbox, and reports that answer the questions auditors ask.

See it with your own contracts

The trial is ninety days, with your own data, and no card. Load a handful of live agreements, set the key dates, and see whether the renewal you were worried about surfaces before it lapses. That is a more useful test than any demo.

Start the 90 day trial, work out your cost on the pricing page, or call 1300 699 322.